Apprentice School Administrator (Level 3/Advanced) - KT&A3016

Employer Description

At Furley Park Primary Academy we aim to provide a safe, caring, supportive and stimulating environment with high quality teaching to achieve for all.

We want Furley Park Primary Academy to be the best place for children who come to learn; where they are surrounded by adults who are positive and show a love for learning; where we dare to be bold and different!

All who work at our academy believe that it is vital that we are all responsible for improving the basic skills of all children and also to support the raising of standards for everyone.

Visit the employer's website.

Description of Vacancy

We are looking to recruit an enthusiastic Receptionist/Administration Apprentice to our school to support our busy front office. You will be involved in all aspects of running a busy school office and will be required to deal with both parents and children as well as support the administration of the executive team.

You will be part of the team providing general clerical and administrative support, for example, photocopying, filing, answering the telephone, sending emails, dealing with outside agencies and responding to routine correspondence.

Duties include:

• To receive visitors to the school and to communicate with courtesy and clarity to all
• To produce reports for example, absentees, class lists
• Deal with requests from Local Authority on roll numbers.
• Ensure Coolmilk and fruit administration is maintained accurate.
• To produce a weekly newsletter and termly menu and distribute to all parents via Bromcom.
• Deal with administration for pupil requests for holidays; liaising between the Head of School and parents with regards to whether the holiday has been authorised or not.
• Answer the doorbell when the main gate is closed an accompany stakeholders onto the premises.
• To answer all phone calls in a professional and timely manner
• To retrieve, deliver and update telephone messages
• To assist with the pupil registration process and maintain accurate records of pupils leaving school during the school day.
• To maintain accurate records of the arrival and departure of visitors via the Inventory System.
• To utilise technology to ensure effective communication with staff, parents and other groups.
• To maintain the office email system.
• To provide general administrative services to pupils, staff and other groups.
• To ensure that the reception area is kept tidy, informative and welcoming.
• To receive and check deliveries, ensure that all is distributed correctly and liaise with Finance Officer with any discrepancies. Responsibility for Data Protection
• Maintain the security and confidentiality of student, staff and school data by adhering to the school’s data protection policies.
• Process, store and share data in accordance with the UK GDPR and Data Protection Act 2018.
• Support the DPO in maintaining data protection compliance by reporting any breaches, potential breaches, or subject access requests (SAR)
• Attend data protection training as required

Whilst every effort is made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Employees will be expected to comply

Wage

£279.35 per week

Hours

Monday - Friday 8.30am - 4.10pm 37 hours per week (Term time only)

Skills Required

• Good communication and interpersonal skills
• A confident telephone manner
• Problem-solving skills
• The ability to work with children
• Familiarity with computers and software programmes
• The ability to work well as part of a team
• The ability to remain calm under pressure
• Flexibility

Personal Qualities

• The ability to keep sensitive information confidential
• Good literacy skills
• Good numeracy skills
• Good organisational skills
• Tact and diplomacy
• Patience
• Willingness to use own initiative
• Presentable

Qualifications Required

GCSE Grade 9 - 4 (or A - C) in English and Maths as a minimum. Or equivalent qualifications in these subjects.

Training Provided

On the job training with the employer whilst working towards the Apprenticeship Standard - Business administrators have a highly transferable set of knowledge, skills and behaviours that can be applied in all sectors. This includes small and large businesses alike; from the public sector, private sector and charitable sector. The role may involve working independently and as part of a team and will involve developing, implementing, maintaining and improving administrative services. Business administrators develop key skills and behaviours to support their own progression towards management responsibilities.

Regular work based assessments/observations carried out by Kent Training & Apprenticeships Tutor Assessor, together with virtual training sessions and action plans, to determine competency and meet with Awarding Body standards.

Our programme offers a blended curriculum combining engaging online courses with adapted 1:1 support from a dedicated tutor. This tutor collaborates with both apprentices and employers to create a tailored programme designed to support your progression. You'll benefit from at least 6 hours of weekly training or study time during your working hours.

Additional Detail

As of 1st April 2025, the NMW for Apprentices is £7.55 per hour. This applies to 16-18 year old Apprentices and those aged 19 and over in the first year of their Apprenticeship. For all other Apprentices the Apprentice National Minimum wage appropriate to their age applies.

The wage for Apprentices applies to both time spent on the job plus time spent in training.

Important Information

The employer has asked that you do not contact them directly. Doing so could jeopardise your application. You will be responsible for your travel expenses to and from your place of work. Therefore, you must have the means to get to your place of work on a daily basis whilst waiting for your first wages to be paid.

KT&A: Kent Training & Apprenticeships are part of Kent County Council and are leading training organisation with over 30 years successful experience. KT&A specialise in high quality work-based training, delivered by qualified staff with personal experience of working in the skill area they teach.